The Center for Japanese Studies provides limited fellowships to current UM graduate students pursuing studies on Japan for summer study. These fellowships may be used for summer intensive language study, research related travel to Japan, research travel to domestic archives, libraries, and museums, participation in specialized workshops, or expenses for unpaid internships or public service projects related to Japan. When there is room in the budget, the Center will consider summer fellowship applications for full time thesis/dissertation research and writing or full time preparation for PhD preliminary examination and dissertation prospectus.
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All students who are currently enrolled in the University of Michigan in a graduate or professional degree program at the master's or doctoral level are eligible to apply. Students who are currently applying for admission to a graduate degree program are not eligible for summer funding. Students must continue in a graduate degree program at UM in the fall term following summer funding; students who expect to graduate in the winter term immediately prior to funding or at the end of the summer are not eligible.
As a general rule, students will not be awarded CJS Summer Fellowships in two consecutive summers.
Summer fellowship awards are capped at $5,000. Fellowship awards are disbursed at the beginning of the Spring-Summer term in a single payment to the student account.
January 25 annually for funding during summer of the same year
The Center for Japanese Studies holds an annual fellowship competition during the winter term. The application deadline is January 25 each year for funding for summer of the same year. All fellowship application materials, including recommendations and transcripts, must be received in the CJS office by the deadline. If the deadline falls on a weekend, application materials submitted in hard copy must arrive at the Center by the close of business on the previous Friday.
It is the responsibility of the applicant to make sure that all application materials, including supporting documentation such as transcripts and recommendations, have arrived at the Center by the deadline. If you have any questions about the completeness of your application, please contact the CJS Academic Services Coordinator by email at firstname.lastname@example.org. The Center does not take telephone inquiries regarding the status of your fellowship application.
If you are planning to use the CJS Summer Fellowship for summer intensive language study in modern Japanese and you meet the eligibility guidelines for the Summer Foreign Language and Area Studies (FLAS) Fellowships, please complete the Summer FLAS application. CJS will consider you for both the Summer FLAS Fellowship and CJS Summer Fellowship with your Summer FLAS application. Please go to the FLAS website (www.ii.umich.edu/flas) for more information and applications.
If you are planning to apply for both the CJS Summer Fellowship and academic year fellowships (either FLAS or CJS), you may reuse the materials submitted with your Summer Fellowship application for the academic year application.
The following application materials are required of all applicants. Please read the instructions carefully. All forms on this website may be completed with Microsoft Word or compatible software; please type the requested information and save for electronic submission. Please note that with the exception of shaded response areas, forms are locked to prevent inadvertent changes.
If you have problems downloading the forms, please send a message to the CJS Academic Services Coordinator at email@example.com.
- Center for Japanese Studies Summer Fellowship Application Form (Download Form)
- Statement of Purpose of no more than 1000 words describing what you plan to do with the fellowship. Students who are applying for both the Summer and the Academic Year fellowships MUST propose two distinct and separate projects for the Summer and the Academic Year and must submit a separate statement of purpose for each application. As a general rule, if a continuation of the Summer Fellowship project is proposed in the Academic Year Fellowship, even if it is the next phase of the project, only one fellowship may be funded.
- Budget Statement: Please attach a budget statement with reasonable estimates of costs. You may request tuition and mandatory fees, health insurance, living costs, direct research expenses (such as books, photocopy, small equipment, library and museum fees, and subject fees) as well as travel expenses related to research travel (such as airfare, ground transportation, and lodging). Computers, including laptops, are not allowed. If you are requesting living costs, please provide an estimate of rent, utilities, and food. If you are requesting direct research expenses or travel expenses, please give a detailed breakdown. Please not that if your fellowship project involves travel outside of North America, you are required to purchase international travel health insurance. Please include the cost of this insurance in your budget.
- Two academic letters of recommendation (Download Form): Academic letters of recommendation must be completed by instructors of content courses and NOT by a language instructor. At least one academic recommendation should be completed by a UM instructor. If you are also applying for the Foreign Language and Area Studies Fellowship or CJS Academic Year Fellowship, you have the option of using one or both of the same letters or requesting different letter(s). Please check the appropriate boxes on the Application Form and the Academic Recommendation Form to indicate that you are using the same letter(s). We prefer that the recommender submit the form and letter electronically. If submitted by paper, forms and letters must be in sealed and signed envelopes. Letters must be current (within last 3 months). Please fill out the top part of the form using Microsoft Word (or compatible software), save the form, and email it to your recommender to fill out the remainder of the form.
- Curriculum Vitae (CV)
- Current UM Official Transcript: You may check the appropriate check box on the application form to grant permission to the CJS staff to access electronically your current UM transcript and to place a copy in your fellowship application file. If you choose NOT to do so, you must submit a current official UM transcript. To be considered official, transcripts must be prepared by the office of the registrar. Transcripts that are "issued to the student" must be brought to CJS in the original envelope with the seal unbroken.
- Official transcripts from your undergraduate degree and non-UM graduate degree institution(s), and other institutions where you completed relevant language and Japanese Studies coursework (such as summer language programs and study abroad): You may check the appropriate check box on the application form to grant permission to the CJS staff to access electronically any undergraduate and other graduate degree transcript(s) submitted with your admission application to CJS or another Rackham graduate program. If you choose NOT to do so, or if you did NOT submit these transcripts at the time of admission, you must submit official transcript(s) from your undergraduate degree institution, non-UM graduate degree institution(s), and other post-secondary institutions where you completed relevant language and Japanese Studies coursework, such as summer language programs and study abroad programs. To be considered official, transcripts must be prepared by the office of the registrar. Transcripts that are "issued to the student" must be brought to CJS in the original envelope with the seal unbroken.
- Language Self-Evaluation Form (Download Form)
- Language Evaluation Form (Download Form): If you are currently studying or have previously studied Japanese, the language evaluation form should be completed by your current or most recent Japanese language instructor. The same person may NOT complete both the academic recommendation AND the language evaluation form even if the person is qualified to do both. If you are also applying for the Foreign Language and Area Studies Fellowship or CJS Academic Year Fellowship, you have the option of using the same Language Evaluation. Please check the appropriate box on the Application Form and the Language Evaluation Form to indicate that you are using the evaluation. We prefer that the evaluator submit the form and letter electronically. If submitted by paper, form and letter must be in a sealed and signed envelope. Evaluation must be current (within last 3 months). Please fill out the top part of the form using Microsoft Word (or compatible software), save the form, and email it to your language evaluator to fill out the remainder of the form.
Application materials may be submitted to the Center for Japanese Studies in the following ways:
- By electronic mail attachments to firstname.lastname@example.org.
CJS encourages students to submit application materials electronically. Please use the Submit by Email button on the Application Form and attach all other required materials as file attachments to the message. Documents in PDF format are preferred, but we will also accept Microsoft Word and Excel documents.
Please note that academic letters of recommendation and language evaluation must be sent directly from the evaluator. Please note that the buttons on these forms are for the use of the evaluator, not applicant. Please read the instructions on top of these forms carefully and follow them exactly.
- By US mail, campus mail, document delivery service (e.g. FedEx, UPS), or hand delivery to:
Academic Services Coordinator
Center for Japanese Studies
University of Michigan
1080 South University Ave., Suite 4640
Ann Arbor, MI 48109-1106
- By Fax to (734) 936-2948.
Please note that transcripts cannot be faxed. Letters of recommendation and language evaluation must be faxed directly from the evaluator.
All application materials must be received by the Center by the deadline.
Awards are typically announced in mid to late March by letter. CJS does not respond to inquiries about competition outcomes by telephone or email.
Students who are awarded summer fellowships are required to complete a short fellowship report summarizing their activities and expenses. Reports are due to the CJS Academic Services Coordinator on September 30. Please submit the following items by email attachment to email@example.com.
- Narrative Report (Free format; PDF or Word): Please write a narrative report of about 500 words of your activities during the fellowship period. In the narrative, explain any changes that you made to activities proposed in your fellowship application statement of purpose.
- Expense Report (Download Excel Template): Please provide a summary of your project-related expenses. You do not need to itemize expenses beyond the categories listed in the template. Receipts do not need to be attached to this report but we strongly recommend that you keep them for your records. We may ask to see them if there are any questions, or if there is an audit.
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